Data digitization or Document digitization refers to a process wherein data, obtaining from newspapers, books, paper documents, business cards, periodicals or image files, video, and audio, are converted into digital formats such as Text, HTML, XML, Access, Excel, Word, GIF, JPEG or TIFF, ASCII, RTF or delimited text files. The data can also be delivered in a media file like CDs, Tapes or Zip disks.
Proper digitization gives you control over your collection. It is very helpful for managing your resources more effectively and saving your time while you are searching for immediate information. It is almost very useful for multiple users situated in remote places to look at the same document simultaneously without exposing the valuable originals to wear-and-tear.
At Data Entry Help we provide complete data digitization services including capture of material, quality assurance, data post-processing and data delivery at a cost-effective price. These services enable our clients to concentrate on its core activities as well as save time, effort and money on a process that is actually very tedious. Our digitization services almost facilitate our clients to successfully engage the true value of the information contained in their various papers and analog file formats.
Types of digitization :
From paper to electronic formats
From audio tapes and VHS to Compact Disks (CDs/DVDs)
From Vinyl film to digital media (MP3, MPEGS)
From blueprints, maps and diagrams to editable, retrievable, shareable data that can be efficiently manipulated
From invoices & applications to intelligent data warehouses making data mining easy
Digitization service process :
At primary stage the actual need of the client is thoroughly checked.
After that the dotted documents are collected from the customer and are aligned properly.
Aligned documents are scanned and saved as image files.
The scanned documents or images are converted into text files with the use of Optical character recognition (OCR).
The documents or data are saved giving detailed file names which are termed as indexing the documents.
The documents are organized in separate or combined PDF files after taking in consideration the exact requirement of the customer.
At the end of the process quality control is done to rectify all the minor errors that might have remained and then digital images and index information are delivered in formats specified by our customers.
The benefits of using our data digitizing service :
Perpetual preservation of all your vulnerable physical documents.
Replace the cumbersome methods of document storage/retrieval and by having instant access to your information.
Effortless duplication of data.
Easy transportation.
Easy to share.
Makes data compatible with all modes of digital data transfer.
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